Where do you install a CMMS?
There are two common places where CMMS software runs: On a computer at the client’s business,
or on the web.
When a business is responsible for running its own CMMS, it is called an on-premises CMMS.
The benefit of this kind of installation is the user has full control over network access to
the CMMS server and complete data privacy (relevant for defense contractors, for example).
The drawbacks are that this type of CMMS software implementation is expensive and complex.
The IT department has to constantly look after the server, backups must be done by the
maintenance team, and the software can quickly get out of date if updates aren’t installed
When the CMMS runs online, it is called cloud-based CMMS software. Here, the CMMS provider
takes care of all the IT, hosting, security, and backups for the system, and the software
can be accessed through any computer with an internet connection and web browser. Another
strength of a cloud-based CMMS is that the software updates automatically, so you’re always
using the latest and most secure version. Make sure to subscribe to a cloud-based CMMS that
lets you export the information in your current system so that you can migrate it if needed.
Measure maintenance performance: A CMMS makes it easy to do preventive
maintenance, which means there are fewer surprise breakdowns and work outages. Allowing
you to make better business decisions.
Better accountability: Work order tracking makes it possible to quickly
see if a technician did their work on time and get alerted when a task is complete.
Less overtime: Better scheduling means that your team isn’t sitting idle
or working overtime, which means work can be distributed evenly.
Information capture: Technicians can record problems and solutions, so
this information is captured for others to use.
Savings on purchases: Inventory planning features give you the time to
shop around for spare parts pricing, instead of having to buy in a hurry.
Certification and analysis: A full record of assets and performance helps
managers analyze energy usage and plan maintenance spend.